# How are contract amendments handled?

### **Operation**

When a document is added to Formality, the platform analyzes its content and context to determine whether it:

1. **Creates a new Agreement**\
   → If the document is not linked to any existing contract, Formality creates a new Agreement and automatically fills in the main metadata (parties, dates, type, etc.).
2. **Modifies an existing Agreement**\
   → If Formality detects that it is an **addendum to a contract already present in the workspace**, the platform:
   * **Automatically links** the document to the main Agreement
   * **Updates** the fields affected by the addendum (amount, duration, renewal, clauses…)
   * Keeps **the complete audit trail of versions and values** to ensure traceability

### **Fields taken into account**

Formality automatically identifies elements likely to change, such as:

* The duration or renewal terms
* Amounts or indexation formulas
* The scope of the service or the parties involved
* The compliance, liability, or termination clauses

All this information is then updated in the Agreement record to guarantee the reliability of alerts and indicators.

***

### **Need help?**

If an addendum was not automatically linked:

1. Check that the **contract reference** is indeed present in both documents (contract name, **party names, project name**or any element that could link the two documents)
2. If necessary, manually link the addendum from the Agreement record: **Attached documents → Attach from the document tray**

<figure><img src="/files/f1ed38e7da4a5290fb514deec12f0a1dc9c31829" alt="" width="375"><figcaption></figcaption></figure>

Once linked, the system will automatically update the relevant fields.


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